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Terms and Conditions for lettings at Sutton Baptist Church

​The Leadership Team of Sutton Baptist Church hope that all hirers will enjoy the premises and treat the building respectfully.

The Hirer is responsible for reading and agreeing to the terms and conditions of this agreement.

  1. The hirer must not sublet to another party.

  2.  Car Parking: - 

    1. Permission to use the church car park is not included in the letting.  

    2. Double parking and parking in the hatched area, which protects access to the front of the building, must be discouraged.

    3. It is the main organiser’s responsibility to control their attendee’s use of the car park and to keep it accessible.

    4. There is street parking close by in Grove Road, and there is a multi-storey car park in Gibson Road.

  3. The Hall must be left in good order and cleared of litter and spilt food.  ALL RUBBISH MUST BE TAKEN HOME WITH YOU, THE HIRER MUST NOT PUT RUBBISH INTO CHURCH BINS. Where chairs and tables have been used, these should be cleaned, cleared and stacked at the sides of the hall unless otherwise requested.

  4. The washrooms, including toilets and sinks, must be left clean and the floors free of litter.

  5. Please ensure that all windows and doors are closed and locked on departure.

  6. No preparations are to be applied to the hall floors.

  7. If the kitchenette is used, all work surfaces, flooring, and coffee machines must be cleaned.    It is not suitable for preparing food.  If you wish to use the dishwasher, then you must provide your own dishwashing tablets.  

  8. No alcohol or drugs may be brought on to or consumed on the premises.

  9. No letting shall continue beyond 10:00 pm. The Hall must be vacated by 10.30 pm. To avoid inconvenience and annoyance to neighbours, all guests should leave the building and car park with the minimum amount of noise and disturbance..

  10. Smoking is not allowed inside the premises.

  11. The Lettings Officer reserves the right to cancel a letting if the premises are required for church purposes.

  12. Hirers will only have access to the particular rooms let to them and the adjacent washrooms.

  13. The hirer should have his/her own insurance cover for their activity or event, and they should carry out a risk assessment to minimise the likelihood of an accident.  If hiring party entertainment such as a bouncy castle, a separate risk assessment should be provided by the company.

  14. If the use of the Hall includes children, young people, or vulnerable adults, then the hirer should ensure that he/she complies with current legislation.  Please refer to our Safeguarding policy using this link: 

  15. For long-term lettings, payment is required at the beginning of each calendar month in which rooms are hired.  One-off lettings must be paid for in advance.

  16. When booking the hall, please include your setting up and clearing away into your hall use time.

  17. The Hirer must ensure that noise is kept to a reasonable level at all times so as not to cause a nuisance to other hirers or our neighbours.

  18. The Hirer must not leave premises unattended during the booking.

  19. Nothing must be fixed or attached to the walls or other surfaces without permission from the Lettings officer. Where permission is given, then these items must be removed carefully at the end of each event or activity. Any damage must be reported to the Lettings Officer.

  20. No food/drinks must be left anywhere on site, especially not in the fridge, freezer or the kitchen.

  21. Once payment is made, the hirer agrees to these terms and conditions.

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